meeting agenda

MEETING AGENDA

Sunny Grove Elementary School Parent Association

When: Monday, June 15, 7:00 p.m.

Where: Library

Objective: To plan fundraising activities for spring term

1. Presentation about school activities in need of funding

2. Brainstorming: fundraising activities

3. Select most effective fundraising activities: discussion and vote

4. Set up committees and assign responsibilities

Task 1:

 Now answer the following questions:

1. What type of meeting is the agenda for?

Meetings in the community

2. Who are the participants?

Parents

3. What is the purpose of the meeting?

to plan fundraising activities for spring term

4. How long do you think it is going to be?

no more than 2 hours

5. How can the participants prepare for the meeting?

Select most effective fundraising activities: discussion and vote

Set up committees and assign responsibilities

Task 2:

Create a dialogue between two managers who decide on a meeting. Then, write a memo to the participants of the meeting to inform them about the time and place of the meeting. Include an agenda with possible items for discussion.

Dialogue

Yu Yu: Hi, Jessie, I would like to discuss the budget amount in 2015. How do you think about forecast? we need to submit our report to head office next Wednesday. I think the deadline is a round the corner.

Jessie: Hmm, I think it should be better to gather all the group members to discuss this task.

Yu Yu: You mean?

Jessie: For example, we can assign responsibilities to different groups. let them discuss different assignments and give us the original datas and primary forecasts. 

Yu Yu: Then we can modify them and make a conclusion?

Jessie: Yes, Iris has responsibility for sales, and Janne is charging of the price control. I think they can lead the others to discuss tasks and give us presentations.

Yu Yu: All the members can do Q&A and give their opinions in the meeting. The data and report will be analyzed after meeting.

Jessies: All right.How do you feel about time? This Friday morning is okay. Everyone should be in the office.

Yu Yu: Perfect, How about 9:00-11:00? I can reserve the conference room # 2. 

Jessies: Ok, done.

MEETING AGENDA

Microskills Sales Department Meeting

When: Friday, Dec 12, 9:00-11:00 a.m.

Where: Conference Room #2

Objective: To discuss the budget forecast of 2015 

1. All the members should attend punctually

2. Presentation about sales & price control by Iris and Jenna separately 

3. Brainstorming: analyze data and discuss opinions each other

4. focus on the estimation and analyzation 

Task 3:

 Watch a video about parent-teacher interviews. Listen to a parent-teacher interview at:

While you are listening, identify the expressions that are used to:

 Answer the questions below about the interview.

1. Is Richard progressing well in school?

He did well

2. What specific comments about Richard’s performance does the teacher make?

Strong students

3. What four questions did the parents ask?

any homeworks?

make friends at school?

any programs after school?

learning skills?

4. What information do the parents give the teacher about their son?

Richard liked to write stories in China, and they read books with Richard, but sometimes read Chinese books

5. What suggestions does the teacher give to help Richard do better in school?

read more books at home

6. How does the meeting end?

The parents know their child's performance at school, and how to help their child. 

       

Presentation

Good morning everyone,

Still working on our presentation skills. Here are two presentations and your task is to compare between these two presentations.

Task one:

Compare between link one and link two. Find the similarities and differences between them.

similarities:
1)purpose and structure is clear
2)ending with conclusion

differences:

	Link one	Link two
brief outline	·
clearly and slowly	·
humor, active and vivid		·
interactive with audience		·
beginning with self-introduction	·

Task two:

List five things that you have learned from each one. Then, check your findings with your peers.

Link one	Link two
Writing points	Vivid
Speaking clearly and slowly	Interactive
Good structure with contrast	Tell story
Self- introduction	Clear purpose and conclusion
Brief sentences	body movement

Task three:

Which presentation you have find it better/more effective/more engaging? and why?

In my opinion, both of them are good. 
If your audience are beginner in some areas, you can choose the link one to make your presentation clearly and briefly. 
And, if you need to introduce some specific knowledge to people, you can also choose the link one. It is easy to understand and remember.

By contrast, If you speak some opening topics (not specific fields) , you can make a vivid presentation as the link two did .
You can attract your audience to pay attention to your speech.  

Friday's Assignment

Task 1:

Listen to this link  and then fill in the blanks with the missing words as you listen to the audio.

Lon: What’s this? 

Abigail: It’s a …memo……… about a …safety inspection….. scheduled for next week. 

Lon: A safety inspection? How are we ever going to pass a safety inspection? 

Abigail: What do you mean? This isn’t an …unsafe…………… workplace. We’ve had a good record. None of our employees have had …on the job……….. injuries this year and we’ve never had a …fatality…………... I don’t understand why you’re so worried. 

Lon: From what I’ve heard, the inspectors don’t just look at injury rates. They look for the smallest …hazard… that may be …remotely dangerous………………. If we get cited, we may be …shut down…………………... 

Abigail: …With all due respect……………………., I don’t think that’s how it works. Yes, the inspector will look at our work environment and our …gear………… and machinery to make sure there are no hazards or …toxic……… substances. 

Lon: That’s what I’m worried about. 

Abigail: But, if they find a …violation…………., we’ll get a chance to fix the problem. They won’t shut us down without giving us a chance …to comply…………… with their …safety standards……………………………... 

Lon: I sure hope you’re right. 

Abigail: Me, too. We’ll know after next week’s inspection. 

--------------------------

What a wonderful field trip. 

It was my first time to go to the Black Creek Village. How peaceful and vivid place.

It was sunny and not windy although it snowed a little in the early morning yesterday.  When the school bus departed from our LINC school, everything became interesting and exciting, e.g. the weather, the atmosphere, our feeling, and so on. My friends chatted each other, accompanied with the singing and laughter on the whole way to our destination. We shared  some English songs and different countries songs together. In addition, it was my first experience for taking school bus in Canada. It recalled my elementary school memory in my country. How unforgettable student's life!

Furthermore, a nice and slow speaking tour guide gave us a clear and brief introduction walking around the village, it was helpful to practice listening everywhere and every time.

Finally, I'd like to say everything was good, but just only one thing maybe need to improved, which was trip time.

The longer time, the better experience.

All in all, I learned a lots yesterday. As the same new comers. there was worse situation and scarcer resources  for old people living in 150 years ago. The past people could survive so well, they were enough smart to fight against the bad nature condition, they could find the funny of  life,  and they knew not to waste any resource. For us, living in the modern societies, we think that have no excuses to escape our lives.

  

Wednesday's Assignment

Grammar in Context: Prepositional Collocations

Task 1:

Complete the sentences below with the correct verb or adjective followed by an appropriate preposition (e.g., for, to, with, about).

thank	apply	inform	respond
inquire	upset	interested	complain
invite	sorry	concerned	apologize

1. I would like to ..apologize for....my absence at the meeting.

2. I am ..concerned about ...the lack of supervision in the playground.

3. I am writing to ..complain about ..the poor service I received at your store.(to person)

4. I am very ...sorry about....... not being able to meet the deadline.(for person e.g., Iris )

5. We would like to ...invite......you..to............ the ABC Company’s open house on Saturday, June 16 at 1:00 p.m.

6. I am writing to ..respond to....you the new budget proposal.(inform about)

7. I would like to take this opportunity to ...thank..............you .. for...........  being a loyal customer over the years.

8. I am ...interested in........ finding out about the training programs that you offer.

9. I am very ...upset with.............the way I was treated by one of your admin staff.

10. I am writing to ....inquire about.................... the position you have available.

11. I am .....responding to..........your advertisement in the Globe and Mail on June 3, 2009.

12. I would like to .....apply for..................the position of Sales Manager that was advertised in the Kingston Whig Standard on September 31, 2010.

Task 2:

Write six sentences of your own using prepositional collocations.

*Jane always stay up late every night, so It is hard for her to get up early.

*Unfortunately, when she arrived at the parking spot, she sew the shuttle bus was going away. 

*Finally, she went on her feet to her LINC school.

*I clean up my room at every Saturday afternoon.

*Don't worry, everything will turn into ease next week.

*When you see the new word, don't look up the dictionary right away, please try to guess its meaning.

  

Task 3:

Errors in Letter-writing Conventions

This letter has nine errors relating to proper business letter conventions. Underline the mistakes and correct them.

Mrs. Lucinda Minto, Manager

Bright Star Lighting Store

11 Glendale Ave.

Oshawa, ON L1H 8K9

Monday, September 12, 2009

Dear Lucinda;  :

I am writing to complain about the poor service I received at your store.

On August 25, 2009, I bought purchased a floor lamp in your store. Unfortunately, I wasn’t was not able to use it because it did not work properly. Every time I switched it on, it switched off by itself after about 30 minutes. I took the lamp back to the store but the salesgirl refused to give me my money back. I had a telephone conversation with you about it and you confirmed that your store’s policy is to exchange faulty merchandise rather than refund the money. Unfortunately, the lamp that I want `is no longer available at your store. Given these circumstances, I would like to request that you if you could refund my money.

I want to hear from you soon.

I am looking forward to your prompt reply.

Cheers, Best regards,

Marisa Romer

Degrees of Formality

Degrees of Formality

Task 1:

Rewrite the sentences below, replacing the words in italics with their formal equivalents from the box. Make sure you use the correct form of the verb.

review	concerned	angry	ensure	receive
purchase	complete	assure	request	would like

1. I can promise you this will never happen again.

    I assure you this will never happen again.

2. We will make sure the computer is repaired by one of our technicians.

    We will ensure the computer is repaired by one of our technicians.

3. The book I bought online was damaged.

    The book I purchase online was damaged.

4. I want you to give me my money back.

    I would like you to give me my money back.

5. I hope you got the package I sent last week.

    I hope you receive the package I sent last week.

6. He’s really mad about the service he received at our store.

    He's really angry about the service he received at our store.

7. The work will be finished by the end of the month.

    The work will be completed by the end of the month.

8. The manager is worried that they won’t meet their deadline.

    The manager is concerned that they won't meet their deadline.

9. Please go over the proposal and make any necessary changes.

    Please review the proposal and make any necessary changes.

10. She asked for the information a long time ago.

     She requested for the information a long time ago.

Task 2:

Read the sentences below and decide whether or not they use the degree of formality appropriate for the given situation. Revise the sentences if necessary.

1. a note to a co-worker: The meeting is at 10 sharp. Don’t be late.

The meeting will be at 10:00 o'clock, please don't be late.

2. a letter to a Member of Parliament: Thank you for your help in this matter.

I would really appreciate for your help in this matter.

3. an email message to a friend: I am looking forward to seeing you there :)

See you there

4. a note to a child’s teacher: I would greatly appreciate it if you could inform me when I could meet with you.

Could you please inform me when I could meet with you.

5. an email message to a superior: I’ll let you know about the time of the meeting ASAP.

I would like to let you know about the time of the meeting ASAP.

6. a manager to her subordinates: Thanks for your hard work, guys!

Good work, guys!

Thanks for your hard work, everyone!

7. a letter accompanying your résumé: Here is my résumé.

I enclose my resume. Please check the attachment.

8. a note to the office cleaner: I would appreciate it if you could kindly clean under my desk in a timely fashion.

May I ask you clean under my desk in a timely.