meeting agenda

MEETING AGENDA

Sunny Grove Elementary School Parent Association

When: Monday, June 15, 7:00 p.m.

Where: Library

Objective: To plan fundraising activities for spring term

1. Presentation about school activities in need of funding

2. Brainstorming: fundraising activities

3. Select most effective fundraising activities: discussion and vote

4. Set up committees and assign responsibilities

Task 1:

 Now answer the following questions:

1. What type of meeting is the agenda for?

Meetings in the community

2. Who are the participants?

Parents

3. What is the purpose of the meeting?

to plan fundraising activities for spring term

4. How long do you think it is going to be?

no more than 2 hours

5. How can the participants prepare for the meeting?

Select most effective fundraising activities: discussion and vote

Set up committees and assign responsibilities

Task 2:

Create a dialogue between two managers who decide on a meeting. Then, write a memo to the participants of the meeting to inform them about the time and place of the meeting. Include an agenda with possible items for discussion.

Dialogue

Yu Yu: Hi, Jessie, I would like to discuss the budget amount in 2015. How do you think about forecast? we need to submit our report to head office next Wednesday. I think the deadline is a round the corner.

Jessie: Hmm, I think it should be better to gather all the group members to discuss this task.

Yu Yu: You mean?

Jessie: For example, we can assign responsibilities to different groups. let them discuss different assignments and give us the original datas and primary forecasts. 

Yu Yu: Then we can modify them and make a conclusion?

Jessie: Yes, Iris has responsibility for sales, and Janne is charging of the price control. I think they can lead the others to discuss tasks and give us presentations.

Yu Yu: All the members can do Q&A and give their opinions in the meeting. The data and report will be analyzed after meeting.

Jessies: All right.How do you feel about time? This Friday morning is okay. Everyone should be in the office.

Yu Yu: Perfect, How about 9:00-11:00? I can reserve the conference room # 2. 

Jessies: Ok, done.

MEETING AGENDA

Microskills Sales Department Meeting

When: Friday, Dec 12, 9:00-11:00 a.m.

Where: Conference Room #2

Objective: To discuss the budget forecast of 2015 

1. All the members should attend punctually

2. Presentation about sales & price control by Iris and Jenna separately 

3. Brainstorming: analyze data and discuss opinions each other

4. focus on the estimation and analyzation 

Task 3:

 Watch a video about parent-teacher interviews. Listen to a parent-teacher interview at:

While you are listening, identify the expressions that are used to:

 Answer the questions below about the interview.

1. Is Richard progressing well in school?

He did well

2. What specific comments about Richard’s performance does the teacher make?

Strong students

3. What four questions did the parents ask?

any homeworks?

make friends at school?

any programs after school?

learning skills?

4. What information do the parents give the teacher about their son?

Richard liked to write stories in China, and they read books with Richard, but sometimes read Chinese books

5. What suggestions does the teacher give to help Richard do better in school?

read more books at home

6. How does the meeting end?

The parents know their child's performance at school, and how to help their child. 

       

Presentation

Good morning everyone,

Still working on our presentation skills. Here are two presentations and your task is to compare between these two presentations.

Task one:

Compare between link one and link two. Find the similarities and differences between them.

similarities:
1)purpose and structure is clear
2)ending with conclusion

differences:

	Link one	Link two
brief outline	·
clearly and slowly	·
humor, active and vivid		·
interactive with audience		·
beginning with self-introduction	·

Task two:

List five things that you have learned from each one. Then, check your findings with your peers.

Link one	Link two
Writing points	Vivid
Speaking clearly and slowly	Interactive
Good structure with contrast	Tell story
Self- introduction	Clear purpose and conclusion
Brief sentences	body movement

Task three:

Which presentation you have find it better/more effective/more engaging? and why?

In my opinion, both of them are good. 
If your audience are beginner in some areas, you can choose the link one to make your presentation clearly and briefly. 
And, if you need to introduce some specific knowledge to people, you can also choose the link one. It is easy to understand and remember.

By contrast, If you speak some opening topics (not specific fields) , you can make a vivid presentation as the link two did .
You can attract your audience to pay attention to your speech.